STEP 1
Create your profile by signing up with your professional details. You will need your HPCSA/SAPC/SANC registration number, a copy of your ID (jpg, pdf, png), and a profile picture (jpg, pdf, png).
STEP 2
Once you have completed your profile you will be directed to your online calendar where you can specify your AVAILABLE or UNAVAILABLE dates. You can select multiple days at once or choose one day at a time. You can specify your available dates for as far ahead in the future as you like.
STEP 3
Your professional information will be reviewed by your team at LocumBase to ensure your profile is displayed in the very best way with only the needed information visible to Practices. Once all is checked, your profile will be active and searchable by medical practices, clinics and hospitals.
Your Locum Profile is your space to showcase your skills and let Practices know that you are available to locum. Setting availability on your calendar does not guarantee that you will be booked. It does increase the likelihood of a Practice looking at your profile. In order to increase your booking potential make sure that your calendar is up to date, your rates are competitive and your personal bio communicates your skill set effectively. If you need assistance in setting up your profile, let us know athello@locumbase.com or WhatsApp the LocumBase Hotline on 079 013 3962.
The Locum calendar is your space to let Practices know your work schedule. You are able to select individual days and set them as AVAILABLE, indicating that you want to work, or as UNAVAILABLE, indicating that you do not want to work or that you have another appointment. Once you have a booking confirmed this will show up as a Booked Day.
If you do not mark a day or period as UNAVAILABLE then a Practice will be able to send you a booking request indicating that they would like you to work on that specific day or during that period. You are still able to accept or decline this request. We advise that you keep your calendar up to date in order to get accurate booking requests for times that you are available.
As a locum you can set your own rates according to what you feel your skills and experience is worth in the market. Your team at LocumBase are here to assist to make sure they are within market related parameters and competitive for your services. Longer term and Emergency Locum assignments are open to negotiation.
When a Practice sends you a Booking Request you will receive a notification in your email inbox. You will also have a Booking Request on your LocumBase calendar. You can accept the booking request via your LocumBase dashboard. Once you have accepted the booking request it will reflect on your LocumBase calendar and you will receive an email confirming the details of the booking.
Once the locum assignment is complete it is the Locum's responsibility to invoice the practice according to the agreement made at the setout of the assignment as confirmed via the LocumBase.com platform.
As an independent contractor, you as a locum are responsible to oblige by any and all tax regulations of South Africa that may apply to you. Your full locum fee will be paid to your nominated bank account and it remains your responsibility to pay taxes as a Provisional Tax payer and/or declare your locum earnings on your personal income tax return.
STEP 1
Register your practice with the basic details here and gain access to your Practice Dashboard where you can search for locums near you.
STEP 2
Search for the locum you need on the left side of your Dashboard. Only locums that match your search criteria will show up in your search results. You can choose the one you want.
What if no locums are available on the dates that I need?
You can create a Practice Offer and verified locums can apply from the job offers page. You will receive application notifications via email and can accept the locum you prefer via your dashboard. They come to you.
STEP 3
From your search results, you can view more information on each locum’s profile and book the dates you need.
STEP 4
You will receive confirmation of your booking request in your email inbox and on your practice dashboard on LocumBase.com.
STEP 5
Once the locum accepts the booking request (or you accept a locum's application), an automatic confirmation of your booking request is sent to your email inbox, along with your facilitation fee invoice, due on receipt.
STEP 6
Your chosen locum arrives as confirmed and shares their LocumBase magic at your practice.
What if the Locum does not arrive?
Please get in touch with Team LocumBase immediately on 079 013 3962 and we will do our best to source a replacement locum.
STEP 7
Once the locum assignment has been completed you will receive an invoice for payment of the locum's fee directly from the locum.
To increase the chances of finding an available Locum we have a “Maybe Available” feature that allows a Practice to send a Booking Request to a Locum even if they have not set the day as specifically AVAILABLE. The Locum will still be able to accept/decline this request. If a Locum has marked a day or period on their calendar as UNAVAILABLE then a Practice will be unable to send a Booking Request to that Locum for that day or period.
The first step is to search the Locum directory by specifying criteria for your Locum needs. If you are unable to find the Locum that you want or no locum is available as yet, you can click the CREATE OFFER button at the bottom of your search results to setup a Practice Offer. Your offer will be live on the Practice Offers board and any qualifying locum will be able to apply. You will receive applications from Locums and you can view their profiles from there to accept/decline applications.
Practices settle facilitation fee invoice in order to confirm the locum booking. Once a locum assignment is complete, the locum will invoice the practice directly as an independent contractor.
LocumBase.com is the independent online platform created for freelance medical professionals and private practices, group practices, medical centres, clinics and hospitals that enables simple and easy booking and management of medical locums for short-term appointments when you need it most. Manage current internal locums, manage your current locum positions with ease and peace of mind.
Locums set their own rates within market parameters of their profession, location and experience while remaining competitive. Longer term and Emergency Locum assignments are open to negotiation. We are here to assist you in optimising your practice at the best rates.
Yes. Practices pay their facilitation fee directly to LocumBase on confirmation of the locum booking. On arrival, the locum will provide the practice with a standard independent contractor agreement stating agreed on rates and hours. On completion of the locum assignment it remains the locum's responsibility to invoice the practice, and the practice to pay the locum directly to the locum's specified bank account as stated on the agreement/invoice. Transport and accommodation costs will be invoiced separately as agreed to between the Practice and the Locum in advance.
The booking facilitation fee is payable on confirmation of the locum booking. The practice will receive an electronic invoice with LocumBase bank details and is payable on receipt. Once the locum assignment is completed, the locum will invoice the practice directly.
The Locum takes full responsibility to settle all tax obligations as a provisional tax payer and/or declare any earnings from locum assignments in their yearly personal tax return. The Practice is at no point responsible for any tax obligation.
If a practice does not pay by the indicated due date on their sent invoice, LocumBase reserves the right to cancel any upcoming bookings with any confirmed locum, suspend the practice’s LocumBase account and charge interest month on month on any overdue accounts that exceed 30 days.
In the event that a Practice or a Locum needs to cancel their booking, a cancellation request is sent to the LocumBase team to review. Terms and Conditions apply in the event of a cancellation which can be viewed in the Ts&Cs section. Cancellations may affect your rating on your profile. LocumBase will assist in every way possible to replace a Locum that has cancelled or to find alternative work for a Locum should a Practice cancel a booking.
According to the labour laws of South Africa any person who works for a period of 5 hours or more is entitled to a one hour lunch break.
Due to the erratic nature of work in the medical field it regularly happens that patients need care even when a locum is on a lunch break. Generally it is expected that locums will serve patients as walk-in patients at any time, and locums expect to serve walk-in patients at any time.
As this is the case, the practice will be invoiced for all the hours requested from and confirmed with their chosen locum should no lunch details be specified. Lunch time information for each booking can be specified in the booking details when the application/booking request is sent. Should an unpaid lunch be selected by the Practice the Locum may leave the premises and be unavailable for the allocated lunch time.
Please let us know if we missed something, or if you have any other questions and suggestions, by sending an email directly to your team at hello@locumbase.com or WhatsApp the LocumBase Hotline on 079 013 3962.
